IMS – Integrated Management Solutions

All-in-One Integrated Management System

INTEGRATED MANAGEMENT SYSTEMS

ISO 9001, ISO 45001, ISO 14001, IATF 16949

Quality.Com Consulting specialises in providing integrated management system implementation solutions for ISO9001:2015, IATF 16949:2016, ISO14001, ISO 45001:2018 and all associated customer specific requirements

Numerous companies focus on management systems individually due to historical way of managing the individual standards by different departments, e.g. The Quality department is responsible for ISO 9001 and the Environmental manager is responsible for ISO 14001. Each department had their own set of processes and procedures they implemented without comparing the commonalities of the two standards.

An Integrated Management System (IMS) integrates all of an organization’s systems and processes into one complete structure, enabling an organization to manage the common requirements for each management standard (ISO 9001. IATF 16949, ISO 14001 and ISO 45001) holistically. For example, the processes required in each standard for document information, management review , internal audits, managing nonconformance’s and improvement are almost identical. Now it is possible to have one set of Processes and procedures for all your Management standards instead of having two. The company must just ensure that the requirements of all the standards are describe in the unified Process or Procedure.

The ISO also released the ISO Annex SL to help organizations to implement integrated management systems. The new structure reflects a common framework for management systems standards defined by a template known as ‘Annex SL’ Currently, there are 7 MSS which conform to Annex SL, including: ISO 9001, IATF 16949, ISO 14001, ISO 45001 & ISO 27001

A key part of Annex SL is Appendix 2. It has three parts. High-level structure, Identical core text and common terms & definitions. Each standard has the following identical outline: 1.Scope, 2.Normative references (other standards which are applicable, e.g. ISO 9000 ), 3.Term & definitions, 4.Context of the organization, 5.Leadership, 6.Planning, 7.Support, 8.Operation, 9.Performance evaluation, 10. Improvement.

The integrated management system (IMS) combines all the organization’s management system standards to which an organization is registered. The management systems are implemented, maintained and updated as one system with processes that describes each standard’s requirements.

Most important is to keep your Management system as simple as possible.

Benefits of integated management systems

Implementing an effective integrated management system should:

1) Describe the organisations’ Business Processes in an easy and understandable medium. “Do what you Say” and “Say what you Do”

2) Add value to your financial bottom line in meeting the international standards – and the customers specific requirements

3) Keeping your employees motivated

4) Continuously improve your product and service delivery with minimum effort

Steps to implementing an integrated management standard

1) Management must commit to implementing the Integrated Management Standards

2) Appoint a management representative to co-ordinate the implementation

3) Map all the current process in your organization e.g. Management Process, Sales Process, Financial Process, Production Process etc.

4) Assign a Process Owner and Key performance indicators for each process.

5) Identify the risks and opportunities for each process

6) Familiarise yourself with the standards e.g. ISO 9001:2015, IATF 16949, ISO 14001, ISO 45001.

7) Perform an organisational gap analysis against the management standards to identify the “gaps” that need to be addressed to ensure your organisation’s IMS meets all the requirements, including those related to external customers

8) Based on the results of the gap analysis, develop an implementation plan specific to your organisation.

9) Provide appropriate training for all individuals involved in implementing the standard at your organisation.

10) Update your existing processes and provide evidence that your organisation meets the new requirements.

11) Perform an Internal Audit to ensure that you have implemented the system effectively.

12) Create an action plan to close the gaps. Ensure to use the PDCA approach. The improvement actions must ensure that the root cause will be eliminated.

13) Perform a management review to present the system and business results to the management

14) Certification and Registration and continual improvement

Integrated Management e-manuals

ISO9001 + ISO 14001 +ISO 45001

Optional for Automotive customer – IATF 16949 + GAP Analyses to your IATF 16969 Customer Specific Requirements

SEE VIDEO

How to implement an integrated “Management Review” process.